Today there are an infinite variety of ways that you can be creative and have fun by adding your own personal ideas to your wedding reception. Be sure to look to your DJ to help make these things happen. I've seen time lines developed for receptions planned down to the minute that actually ran smoothly down to the minute, if you want to get that detailed. On the other hand, I've seen receptions planned in a "laissez-faire" manner that successfully ended up making everyone happy. So, it can work both ways, just remember this is your special day and you should be enjoying it - not worrying. Delegate tasks that your vendors are responsible for, to them. Another idea is to have a contact person who knows your plans that vendors can approach when you are tied up. The Wedding Reception Planner
I use a reception planner that can be as simple as one page or more detailed if necessary. This is sent out with the contract and is due back three weeks before the reception. At that time things should be gelled enough that we can meet and go over your plans. If possible, it is better to meet at the reception hall. Meetings generally take 1 to 1 1/2 hours.
The major contents of the planner are below. Most things can be checked yes or no. Others need filled in.
Names of people who need to be introduced
General types of music wanted
Special dance songs
Don't play list
"Be sure to play" play list
Recognition of grandparents
Music when people enter the hall
Bridal Party dance
Open dance floor
Helpful Reception Hints
If people are going to be introduced or are part of a ceremony you must let them know so they will be ready. Remember that the DJ may not know these people by sight.
If your disc jockey has many years of experience, he may be able to alert you of possible conflicts or concerns that may happen during the evening or can help resolve issues that do occur.
If ceremonies drag on too long you may loose your dance crowd.
Make sure early in the process before the reception you discuss the logistics of where your DJ will be positioned.
People should never be seated close to the DJ's speakers
Don't be afraid to tell the DJ if you think the music volume is not what you want or if you want a change in pace. Remember we work for you.
Most people are sensitive about how their name is pronounced. You may have to ask your friends specifically about their last names before meeting with your emcee.
Be aware of ceremonies that have to be performed before a vendor leaves. Some vendors may charge for overtime.
For more ideas on having a fun reception see Peter Merry's book "The Best Wedding Reception...Ever".